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The best document scanning apps make it simple and easy to archive your files as digital PDFs, using nothing more than a mobile device. In this day and age, only rarely is physical paperwork a necessity.
The best document scanning apps can help you transition to a paperless office, converting paperwork into PDFs for digital or online document storage opens in new tab.
However, for document scanning you don’t need to invest in OCR software opens in new tab and hardware but can instead simply use apps that are readily available for mobile devices. This means being able to scan anything from work invoices to receipts, and the beauty of scanning apps is that they don’t just create a PDF copy, but also allow you to edit the file as required before saving – that way you really do have only a copy of your documents and the information you need from them.
Some apps offer additional services, often for a small fee, in order to allow you to do even more with your scanned files. We feature the best document management software. Archive your documents online with this cloud storage solution opens in new tab.
IDrive opens in new tab , the cloud storage veteran, delivers tons of storage online for an incredibly small outlay. When it comes to scanning documents for digital file storage, chances are you are going to want to save in a portable document format-a PDF file. Adobe Scan is a dedicated scanning app from Adobe, the creators of the PDF file, so expectations are high that this should deliver on most user needs.
Adobe Scan runs as an app on your mobile device, whether it is running Android or iOS and uses your camera to catch a copy of a document to convert into a PDF file.
There is a preview option to optimize the file dimensions, and you can rotate, crop, and edit the color as required. This means you can not only scan into PDF document format, but also edit, annotate, sign and work collaboratively with the documents that you do scan. Even better, Adobe Scan is a free app to download and use, though there is an in-app subscription available if you want additional features. The software uses optical character recognition to scan text in languages.
Compatible with Android and iOS, the app lets you scan both printed and handwritten text with your mobile device. The great thing about the app is that it preserves the original document formatting.
And the iOS version of the software sports a feature called BookScan, which lets you digitize books with ease. It turns facing book pages into separate images, removing any defects. Genius Scan is yet another popular mobile scanning app, with its developers claiming that the software has digitized more than half a billion documents to date.
Headline features include smart page detection, perspective correction and image enhancement. And with patch scanning, you can create digital copies of dozens of pages within seconds. The app is free and comes with a lot of features. For the more advanced integrations and security and MDM settings, there’s a one-time fee. For unlimited cloud storage, plus synchronization and web access through Genius Cloud opens in new tab , there’s also a monthly fee.
SwiftScan is positioned as an easy and fast way to create high-quality scans on iPhone, iPad and Android devices. With the software, you can scan documents, receipts, sketches, whiteboards, business cards, labels, QR codes and barcodes. If you plan on using SwiftScan for business purposes, you can easily fax documents directly from your mobile device in 50 supported countries.
As is the case with most of these apps, SwiftScan is free to download on Android and iOS, with the option of in-app purchases. As the name suggests, CamScanner is an app that turns the camera of your mobile device into a document scanner. Targeted specifically at business users, the app lets you invite colleagues to view and comment on scans.
However, they must have a user account to do so. For improved security, you can add passcodes to documents. The app is free to download on Android and iOS but you can upgrade to a premium plan to get 10GB of storage, send document links with password protection, batch download documents, and more besides.
For the Premium Account you have the option to pay either monthly or yearly, and the same applies for the business version, which provides better options for team collaboration. In addition to the document scanning apps listed above, there are plenty of others to consider. Here we’ll feature some of the best of the rest available for Android phones:.
The app includes an edge detection feature to prevent your images looking skewed, and scanned files can be easily saved to cloud storage services such as Dropbox and Google Drive. While the app is free it does contain advertising, though this is generally unobtrusive.
TapScanner opens in new tab is another free PDF scanner that easily handles images and documents, with an autodetect feature to ensure that any images is properly aligned. Although the free version contains ads, you can remove these for a monthly or yearly fee.
Microsoft Office Lens opens in new tab is specifically targeted at taking images of whiteboards, notes, and documents, which can then be saved to PDF, Word, or PowerPoint files.
These can then be saved to the cloud via OneNote or OneDrive. Office Lens is free to use and comes with no ads, though more properly integrates with the paid-for Microsoft office suite. Tiny Scanner opens in new tab turns your Android phone into a portable document scanner, allowing you to scan documents, receipts, reports, or anything else, and save the files as either a PDF or image file.
The app is free, and is supported by ads. We’ve featured the best note-taking apps for Android. Brian has over 30 years publishing experience as a writer and editor across a range of computing, technology, and marketing titles. He has been interviewed multiple times for the BBC and been a speaker at international conferences.
His specialty on techradar is Software as a Service SaaS applications, covering everything from office suites to IT service tools. He is also a science fiction and fantasy author, published as Brian G Turner. Tech Radar. North America. Archive your documents online with this cloud storage solution opens in new tab IDrive opens in new tab , the cloud storage veteran, delivers tons of storage online for an incredibly small outlay.
Adobe Scan. Genius Scan. Brian Turner. More about computing. Hackers are using this classic technique to hijack Microsoft accou Microsoft Edge will default to ultra high-security mode on less popula
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